Bhaviyo
Client governance workspace
Flags unusual pay changes; duplicate entries and unexpected deductions for review
Can it change pay on its own?
No – flags only; cannot change pay or stop a payment
Data leaves PendlePay?
No
Human oversight
Payroll user reviews each flag and can dismiss it
Evidence-supported (dismissal logging is client-reported)
Highlights employee records that may need checking against HMRC information
Can it change pay on its own?
No – user must accept; nothing changes automatically
Data leaves PendlePay?
Yes – to Vendor B (UK hosting)
Human oversight
Payroll user accepts or ignores each suggestion
Evidence-supported (exact data fields client-reported)
Reads uploaded employee documents and extracts set fields
Can it change pay on its own?
Not directly – but wrong fields could reach payroll if review is skipped
Data leaves PendlePay?
Yes – to LLM Provider A
Human oversight
Review screen to approve or edit (evidenced for standard upload only)
Partial – key items client-reported or missing
Preliminary governance view — not a legal classification
Highest-priority system: personal data leaves PendlePay; extraction errors could reach payroll; German pilot needs specialist input.
Payroll anomaly detection | Tax-code review suggestions | Onboarding document extraction | |
|---|---|---|---|
| AI type | Machine learning model | Vendor machine learning / rules service | Generative AI (large language model via API) |
| Business owner | CTO | Product Lead | Product Lead |
| Technical owner | CTO | CTO | CTO |
| Users | Customer payroll teams | Customer payroll teams | Customer HR and payroll teams; buyer's German HR team (pilot) |
| Data in | Pay-run data: salary; deductions; payment history | Employee tax codes and pay-period data (exact fields to be confirmed) | Uploaded onboarding documents |
| Personal data | Yes – employee pay data | Yes – employee tax and pay data | Yes – name; address; start date; bank details |
| Output | Flags in a review list | Suggestions for review | Extracted fields held for approval |
| Where used | UK customers | UK customers | UK customers; German pilot (planned) |
| Live since | 14 Apr 2026 | 14 Apr 2026 | 14 Apr 2026 |
| Basis |