PaySense AI
Overview
PaySense AI is better designed than it is documented.
Engagement
- Client
- PendlePay Ltd (fictional) · UK B2B payroll SaaS · ~45 staff
- Buyer
- German logistics group (fictional), ~5,000 staff
- Service
- AI Buyer Readiness
- Stage
- Days 12–15: client checks, revision and handover
- Delivery
- Delivery day 15 of 15
- Buyer deadline
- 28 Oct 2026
AI systems
3
Open evidence requests
10
Findings
6
Holding notes (not for submission)
6
Answer status
- Supported22
Every statement backed by evidence, including honest 'not yet' answers
- Qualified22
Answerable with stated limits
- Awaiting6
Holding note until evidence or specialist input arrives
Before 28 October
Obtain LLM Provider A's signed terms or DPA, transfer safeguard and a screenshot of account data-use settings
CTOPriority:HighApprove the responsibilities matrix, including who approves AI statements to buyers
CEOPriority:HighReview and approve all 50 draft responses and decide how to handle the 6 awaiting answers
Operations ManagerPriority:HighCorrect marketing wording for tax-code suggestions and approve an intended-purpose statement
Product LeadPriority:HighCommission an updated privacy assessment covering PaySense AI and the German pilot, with German specialist input
Operations ManagerPriority:High
Scope used
- Legal entities1 of 1
- AI systems3 of 5
- Vendors2 of 3
- Interviews3 of 3
- Documents14 of 15
- Questions50 of 50
Not covered
- CEO and external privacy adviser not interviewed
- No source-code review, model testing or security testing
- Legal opinions and AI Act classification outside scope